OMB Individually Reported
Purchase Order Filing
Low riskExact public inventory row
Description
Filing purchase orders and documents related to them is time consuming for pharmacy staff and the paper files take up floor space.
Detailed example
The AI creates a folder on Sharepoint for each purchase order and files the documents related to that purchase order in the folder. There is 1 folder for each purchase order and the purchase order number is the folder name.
AI / analytics pattern
Computer Vision: AI that processes and interprets visual data (e.g., images and videos).
Automation level / stage
c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
Expected benefit
Having the AI file the documents online saves staff time and makes it easier to find the documents we need in the event of an audit.
Controls / human review
ATO: Not reported; PIA: Not published