SimplyFile
Description
SimplyFile uses AI to learn a user’s email filing habits and then predict where they will want to move each email by displaying a list of suggested filing locations they can select from. This allows users to file their emails with a single button click, rather than having to click and drag them to the correct folders.
Detailed example
A sorted list of predicted filing locations (Outlook folders)
AI / analytics pattern
Classical/Predictive Machine Learning: Models trained on data to make predictions or classifications based on identified patterns or relationships.
Automation level / stage
c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
Expected benefit
Faster and more accurate email filing
Audit / financial statement impact
Does not produce an output that serves as a principal basis for decisions or actions with legal, material, binding, or significant effect on any of the individuals or entities identified in OMB-25-21.
Controls / human review
ATO: Yes; PIA: Not published
Data needed
The case owner relied on DOJ AI governance practices to select and prepare data, as well as evaluate performance.