Asset Existence Evidence Matching Policy-Aware Copilot
Description
Answer policy, FMR, FIAR, and local SOP questions for asset existence evidence matching using approved sources; provide citations and draft compliant next steps. The MVP would connect APSRs, GFEBS, Navy ERP, DEAMS, real property systems, DPAS, IUID, PIEE GFP module and produce read-only recommendations for Service asset owners, DLA, DCMA, DFAS, OUSD(C).
AI / analytics pattern
LLM + retrieval-augmented generation
Automation level / stage
human-facing assistant
Expected benefit
Improved policy consistency, shorter research time, better training and compliance support.
Audit / financial statement impact
Balance Sheet PP&E, depreciation, deferred maintenance, note disclosures
Controls / human review
Source-grounded answers only; disclaimer for policy/decision support; user feedback loop; content QA and access controls. RAG answers must cite approved sources; no free-form legal/financial determinations without policy owner review.
Data needed
APSRs, GFEBS, Navy ERP, DEAMS, real property systems, DPAS, IUID, PIEE GFP module; master/reference data; audit logs; policy/control requirements; prior exceptions; relevant document evidence.
Possible metrics
citation accuracy; first-contact resolution; user satisfaction; policy answer QA pass rate
MVP scope
Start with one Component/reporting entity and one subprocess (asset existence evidence matching) for two close/audit cycles; read-only outputs first.
Related material weakness / control objective
Real property; PP&E; government property in possession of contractors; asset valuation