AI Contract Document Toolbox
Description
Extensive documentation is required in official contract files when procuring goods and services for agency mission needs. Procurement document drafting is currently largely manual and time-consuming. Further quality reviews of documents add more time to the procurement process and fail to catch some errors.
Detailed example
The AI system generates accurate, contextually relevant, and human readable text outputs based on user input queries and uploaded documents. Its outputs include: Document Summaries., Draft Responses, Content Rewrite, Question-Answer Pairs, Data Extraction, Analysis and Recommendations.
AI / analytics pattern
Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
Automation level / stage
c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
Expected benefit
Generative AI chat reduces the friction in the procurement process by providing automated assistance with drafting and reviewing documents. Procurement professionals can quickly generate first drafts of procurement documents and then refine according to specific agency needs. Further quality reviews occur more quickly when both AI and government staff vets documents. Further, AI can be instructed to incorporate lessons learned, new procurement policy goals, and detect common errors that have occurred in the past.
Audit / financial statement impact
AI Contract Document Toolbox drafts procurement narratives, supports vendor evaluations, and aids source selection. It offers recommendations but does not approve contracts. Final decisions are made by agency officials using multiple information sources.
Controls / human review
ATO: Yes; PIA: https://www.irs.gov/pub/irs-pia/aicdt-pia.pdf
Data needed
Model trained on a large volume of documents from the Internet (estimated ~ 1 trillion words).